Google Forms

 Hello Learners,

we are here today to learn about a Google Tool which is now being used widely in various sectors of the economy to collect data in the form of surveys, quizzes, feedback, and many more. 

Google Forms is a web-based application developed by Google and is a part of the Google Workspace for Education tool Suite which is used for creating quizzes, and questionnaires, collecting data from respondents, registration for seminars and workshops, surveys, and feedback from webinars, seminars, and training sessions. 

Google Forms offers customization so that teachers can use them in a creative way to meet their specific needs. The responses can be exported in Sheets for further analysis. if offers real-time viewing of responses.

Google Forms is free to use and innumerable responses can be collected from a single Form. It is easy to share the form with respondents through e-mail or embedding it directly to a blog or website. 

Let's learn about How to Create a Form.

Steps to create a form:

1. In your web browser, Type "Forms.google.com" to go to the Google forms Website. 

 

2. The Google Forms website will appear as shown below:

3. Click on the "+" button to create a NewForm.

4.  The Basic Layout of the form will appear as shown below:

• The form has three tabs named as questions, Responses and Settings. To create a form Click on Question Tab. By Default this tab is opened automatically on Google Forms homepage.

5. Enter the Title of your form in the "Untitled form" field on the top left of the form. 

• Enter "Registration Form" as title of the form and press Enter key. The title will appear on the top left of the screen as well as on the top of the form. 

• On the top left of screen there is a Folder Icon clicking that you can move the form to a particular folder in your Drive. Click on the Folder icon and you will see a dropdown list of folders in your drive in which you can select anyone and your form gets stored in it. 

• In case, you want to save your Google Form in a new folder, at the bottom of the list there is New Folder option, click on it, name the folder and then select move here option. the form gets stored in new folder.

• Besides the Folder Icon, there is a Star Icon clicking on it makes the form gets starred and saved in the starred folder in your drive. Starred Folder can be seen on the left panel of your Google Drive.

• All the changes made in the Google form are saved automatically. So, there is no need to save the form repeatedly. it automatically gets saved in your Google Drive.

6.  Now, Let's start creating our Registration Form.

• Firstly, Add a description to the form so that the respondent can get Information about the registration form. add instructions and other necessary information to fill the form in the description box.

• Secondly, Add questions to the form By Clicking on the + button on the right side of the Form Panel. 

• You can add various types of Questions in the registration Form, such as:  Multiple Choice, Short Answer, Paragraph, and other options like dropdown, checkboxes, multiple grids, date, time, linear scale, file upload, etc.

• You can select the type of question from the dropdown menu as shown above. Select the type and press enter and then you can type the question acoordingly.

• Similarly, you can add questions regarding the registration in the form by clicking on Add Question on the right panel, selecting the type of question, data to be inserted from the drop down list, then type your question.
• Required Option is selected when you want specific information that can't be omitted like name, email,date of birth, contact No. etc.
• Switching on the required button enables that the candidate fills the information and if He/she skips it, a warning sign is given to fill it.

• Similarly, add City Using Multiple Choice, Upload a picture by using File Upload, availability to attend the event using check boxes and so on.
• To add a passport size photograph, choose upload photo option from the drop down menu and type "passport size photo" in the question. 
• Enable the "Allow only specific file types"option and in the menu below select the type of file you want for the upload photo like Document, pdf, image, etc. select Image.
• Select Maximum number of files that you want the respondent to upload. Select from 1,5 and 10. select 1.
• Select Maximum file size available from the dropdown menu. it has sizes from 1MB to 10 GB. For Photoes, 1MB is sufficient.
• In the right corner, you will see option of View Folder. This folder stores all the images uploaded by respondents and can be seen in  Google drive.

•  Another Option named "Checkboxes" can be used to select multiple choices from the respondent. You can select checkbox from dropdown Menu and then add the options by typing it in blanks below. you can add as many options in checkboxes as you can. 

• Sometimes, Inserting Checkboxes makes the form look really lengthy. the option names DROPDOWN helps to make the options compact and it reduces the length of the form too. 
• Add a question by clicking on + sign on the right Panel. From the dropdown Menu, Select Dropdown option and then type your question and answers respectively.

• Multiple choice Grids can also be used to gather Information from the respondents. Click on  + Add question, select Multiple Choice Grid from the dropdown Menu, add Content in Rows and Options in Columns. 

• Another type of question that can be added to Form is LINEAR SCALE. It is used to show the range of data between two specific ends.
• Add a question, from the Dropdown menu, Select Linear Scale. Type your question, then Add the start and end option in 1 and 5 respectively. The question will appear as Shown below.

• On the right Panel of Google Forms, just below the +add question option is the IMPORT QUESTIONS option. This options helps to directly import questions from an already existing form.  

• When you click on import questions, a dialog box appears which shows already created forms in two tabs named Forms and Recent. Select the form from which you want to import questions and press Enter. 

• A list of questions from the form imported will appear on the right panel of  the Google Form window. 

• You can select the questions from the list, and click on Import Questions. The questions will be added in your Google Form.

• Let's move to the third option on the right panel:  ADD TITLE AND DESCRIPTION. This option helps to add title and description in between form in case it has segments. You can use options like Bold, Italic, Underline, and insert Link in the description Box.

• Next option is the INSERT IMAGE. This option is used to insert an image from various sources into the form and ask questions accordingly. This feature is helpful when you are creating Quizzes or Assessments for students. 

• When you click on Add Image, a dialog box will appear. it has tabs named: Upload, Webcam, By URL, Google Drive and Google Images. Select image from your desired location and add it to the form.

•  Then you can add questions related to the image. An example is shown Below:

• Another option is ADD VIDEO.

• A dialog box will appear with tabs Video Search and URL. You can search for the video in youtube search box. Then you can select any video from the options shown and select it. this video will be uploaded in your form.
• 
• Now, type the questions related to the video accordingly. It will appear as shown below:

• The last option on the right panel is ADD SECTION. This function is used while creating quizzes that has sections in it. So, to add sections in your form, Click on Add Section.

• The Form will be divided into two sections. You can name the section accordingly. Instructions can be given separately for each section.

• You can switch between the sections by simply clicking on the section.

7.   Customize Theme: 

• On the top right Corner of the Google Form, You can see a Color pallete known as Customize theme. By Clicking on it, You can change the appearance of your Google Form. 

• A panel on the right side appears and using it you can change the text style size, header text and size, question text and size. You can add the header of the form by selecting various options from the given templates as shown below.

• 

• Select the header you like and press the Insert Button. the header will be added to the form.

• The form will appear as shown Below:

• You can change the color of the form too by selecting from the templates on the right panel. the background color can also be changed in the same manner. 

8.  Next to the top right corner is PREVIEW option. 

• This option helps you to have a look of your form as it will appear to the respondents.

• Click on the Preview button and it will show the form in a new tab.

9.  Undo and Redo Button:

• Next to the preview option is the Undo option which is used to remove the last change done in the form.
• Beside the Undo, is the Redo option which is used to reverse the undo action. 

10.  SEND option:

• The Google form can be shared with the audience in various ways. 
• Firstly, Click on the SEND Button on the top right of the Google Form. 

• A Dialog box will appear as shown below:

• Collect Email Addresses: This option is used to collect the email addresses of the respondents. when you click on the dropdown menu, three options appear: Do not collect, Verified and Responder Input. 

• The form can be send in three ways: Email, Link and Embed.
• Email: Add the email address of the person to whom,  you want to send. In the Subject, add the subject of your Google form like Registration form, Feedback, Survey, Quiz, etc. In the Message section, Add any message that you wan to send to the recipient of the email. Select the Checkbox to include the form in email. You can add editor by clicking on Add Editor at the left bottom of the dialog box and filling the details and then click on Send Button.

• Link: You can click on the link tab on the Send dialog box. A dialog box appears. Copy the link by clicking on copy link button. You can Shorten the Link to enable easy copying. Then press copy button and you can paste this link in whatsapp, message, etc to send the form.

• Embed: You can also Embed the Google Form by copying the embed link. You can change the width and height according to your needs and copy the link and directly paste it on your website.

11. More options: 

On the top right corner of the Google Form, there are three dots. Click on the three dots and a dropdown menu appears which has options as shown below: